How to Be a Long-Distance Landlord

Are you a long-distance landlord facing the unique challenges of managing rental properties from afar?

Being a long-distance landlord can be a difficult task, but with the right strategies and tools, it can also be a rewarding and profitable endeavor.

From finding reliable tenants to handling maintenance issues and complying with local regulations. Long-distance landlords must have a well-organized and proactive approach.

If you're an investor or property owner who lives far away from your rental properties, Draper Realty can help you navigate the complexities of remote property management. In this article, we'll explore seven essential tips for successfully managing your rental properties from afar.

Rent to Trustworthy People

Thoroughly screening potential tenants is crucial for long-distance landlords to minimize risks and protect their investments. Conducting background checks, verifying employment and income, and requesting references from previous landlords can help identify reliable and responsible renters.

A thorough tenant screening process can provide valuable insights into an applicant's payment history, credit score, and potential for maintaining your property. Ensuring you are safeguarding against potential issues means you can maximize your investment's long-term success.

Establishing clear guidelines and expectations from the outset can set the tone for a positive landlord-tenant relationship.

An in-depth screening is crucial for long-distance landlords since you will not be there physically.

Keep the Lines of Communication Open

Effective communication is vital for remote property owners to maintain a positive relationship with their tenants and address any concerns or issues promptly.

a landlord on the phone to their tenant

Establishing multiple channels for communication, such as email, phone, or an online tenant portal, can ensure tenants have convenient access to reach out when needed.

Responding promptly to inquiries and addressing concerns in a timely manner can foster trust and demonstrate a commitment to providing quality service.

Setting clear expectations when communicating with your tenants, such as preferred methods and response times, can help streamline the process and minimize misunderstandings.

This is an especially important step when you are unable to be present on the property as a long-distance landlord.

Conduct Regular Inspections

While physically visiting rental properties may not be an option for long-distance landlords, conducting regular inspections is essential to assess the condition of the property and identify any potential issues or maintenance needs.

Hiring a local property manager, such as Draper Reality, to perform periodic walk-throughs can provide valuable insights and documentation of the property's state.

These inspections can help detect any potential problems, such as water leaks, structural issues, or tenant-caused damage, allowing landlords to address them promptly before they become more costly to repair.

Regular inspections also help ensure that tenants are adhering to the terms of the lease agreement and maintaining the property in good condition.
Understand Local Landlord-Tenant Laws

As a remote property owner, it is essential to familiarize yourself with the landlord-tenant laws and regulations in the areas where your properties are located, as laws are subject to change depending on the state.

These laws govern various aspects of the rental process, including security deposits, evictions, fair housing practices, and maintenance responsibilities.

A landlord reading through the rental laws

By understanding and complying with rental laws, landlords can navigate the rental process smoothly, protect their investments and maintain positive relationships with tenants.

Build a Network of Reliable Contractors

Maintaining and repairing rental properties from a distance can be challenging for long-distance landlords. Building a network of reliable and trustworthy contractors in the areas where your properties are located is essential for efficient property management.

This network should include professionals such as plumbers, electricians, HVAC technicians, and general contractors who can promptly address maintenance and repair needs.

Thoroughly vetting and establishing relationships with these contractors can ensure timely and quality work, minimizing the potential for delays or subpar workmanship.

With the help of Draper Reality, you can have a trusted team of professionals that can provide you with peace of mind, knowing that your properties are being well-maintained and any issues are being addressed promptly.

Use Technology for Virtual Monitoring

Leveraging technology can be a powerful tool for long-distance landlords to stay connected with their properties and tenants.

Investing in smart home technology, such as security cameras, smart locks, and automated utility monitoring systems, can provide valuable insights into the condition of the properties and help keep your investment safe.

Security cameras can monitor activity on the premises, deterring potential criminal behavior and providing evidence in case of incidents. Smart locks can allow landlords to grant or revoke access remotely, enhancing security and convenience.

Smart locks on the front door of a home

Automated utility monitoring systems can track energy and water usage, alerting landlords to potential leaks or inefficiencies. These technological solutions help maintain a virtual presence that helps identify and address potential problems.

Have a System for Handling Emergencies

Emergencies can arise at any time, and as a remote property owner, having a plan in place to handle them effectively is especially crucial.

Establishing clear procedures for tenants to follow in case of emergencies, such as water leaks, fires, or other urgent situations, can help mitigate potential damage and ensure prompt action.

Providing tenants with contact information for designated emergency responders or a property management company can streamline the response process and ensure timely assistance.


Being a successful long-distance landlord requires careful planning, organization, and a proactive approach. By following these seven tips, you can effectively manage your rental properties from afar, minimize risks, and maximize your investment returns.

Remember, communication, reliable contractors, and leveraging technology are key to overcoming the challenges of remote property management.

Draper Realty understands the unique needs of long-distance landlords and offers comprehensive property management services to help you achieve your investment goals.

Our team of experienced professionals can handle every aspect of property management, from tenant screening and rent collection to maintenance coordination and legal compliance.

With our local expertise and cutting-edge technology, we ensure that your properties are well-maintained and your tenants are satisfied, no matter where you're located. Contact us today to learn more about how we can help you succeed as a long-distance landlord.

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